June 17, 1997
FLORIDA CENTER FOR LIBRARY AUTOMATION
2002 NW l3th Street, Suite #320
Gainesville, Florida 32609
Phone: (352) 392-9020 or SUNCOM 622-9020 Fax: (352) 392-9185
Assistant Director, Communications
Entomological Society of America
9301 Annapolis Road
Lanham, MD 20706-3115
Dear Mr. Everngam:
This letter is in response to Tom Walker’s letter to me dated April
18 requesting a proposal for archiving ESA’s electronic journal article
reprints on the facilities of the Florida Center for Library Automation
Before addressing the specific issues raised in Tom’s letter, I need
to point out that FCLA is part of the State University System (SUS) of
Florida, and as library computer professionals in state higher education,
our perspective is one of preserving scholarly information, rather than
publishing as a commercial enterprise. As such, we are only interested
in covering our costs, not making a profit. This perspective will be more
obvious as I comment on the issues raised by Tom. An attachment to this
letter explains FCLA in a bit more detail.
To turn to the issues raised by Tom, and taking them in the same order, we propose the following arrangements with ESA:
The speed of our server is really an issue of speed of the data storage
devices. Our storage plan is to load the newly arriving ESA e-reprints
on high speed RAID disks. The RAID disks will transfer e-reprints at very
high speed (about I second) to UF’s Internet router. Any delays should
be caused by the amount of congestion on the Internet. If an e-reprint
is not requested for some period of time, we will migrate it to a slower
speed optical jukebox. If an e-reprint on the optical jukebox is later
requested, it will be moved from the jukebox back to the RAID, a transfer
that will add about 20 seconds to the delivery time. However, since the
e-reprint will have been moved back to the RAID, additional requests will
once again be very fast until such time as the e-reprint goes unused and
is once again migrated to the jukebox. The software which does the migration
is an IBM product called ADSM, and it should migrate the e-reprints without
any impact on the URLs.
FCLA is willing to mirror the ESA tables of contents. This mirror version
can be limited to a backup role, or it could have a primary role for certain
users, e.g., ones on Internet2 or ones located in the southeastern U.S.
To offer a concluding observation and suggestion, there are actually
two ways to approach this project. One way is to enter into a formal contract
with the University of Florida Contracts and Grants office. If we do this,
my comments here would be superseded by formal contract terms. This approach
will be more expensive because university overhead will have to be added.
The second approach is to continue as we are beginning now, i.e. to put
together a written memorandum of understanding that is less than an official
contract. We could agree to start with a trial experiment to run for, say,
three years. At the end of two years, we could re-evaluate and decide to
disband, continue as is or progress to a formal agreement. I suggest we
begin with the second approach, and see what we learn from the experience.
James F. Corey
cc: Tom Walker, ESA Electronic Publication Implementation Committee
Gene Hemp, UF Vice Provost
This document is a slightly reformatted version of the original.
It is posted with permission of the author.